Careers

Classification: Full Time/Exempt
Reports To:  Executive Director

Job Summary

Reporting to the executive director, the project manager will serve as the primary administrative support to the organization by coordinating day-to-day scheduling and communication, such as booking recording sessions for audio production, working with external vendors to keep ongoing projects on deadline, and assisting colleagues with creating, implementing, and adhering to project timelines in the Asana project management system. The project manager also serves as one of the key liaisons between AJHS and the operations staff at CJH, and works on special projects and events as identified. All staff also have the opportunity to actively contribute to content for the AJHS website, social media, and other publishing areas.

Responsibilities

1. Develop and maintain processes to manage workflow, communications, and deliverables in support of the executive director’s projects, as well as in areas including content, archival collections, advancement, and programs.
2. Work with the executive director and relevant staff members, including the senior manager for programs & digital media and the senior librarian for access services & outreach, to create production timelines for podcasts, exhibitions, digitization projects, and other areas as needed.
3. Develop requests for proposals, review bids, and make hiring recommendations for external vendors and contractors as appropriate.
4. Assist in the development of departmental budgets and goals, and work closely with the operations assistant to track spending for ongoing projects and programs.
5. Other tasks in support of the mission as assigned by the executive director.

Qualifications

1. Bachelor’s degree required.
2. Minimum of 2 years experience in administrative functions and/or project management.
3. Exceptional organizational, interpersonal, and writing skills.
4. Proactive work style with the ability to work on multiple projects and to consistently meet deadlines.
5. Proficiency with project management software, such as Asana or Airtable.
6. As needed, be willing to work a flexible schedule that may include Sundays and evenings in support of programming and special events that take place outside business hours.
7. Ability to push, pull, and lift weights of up to 20 pounds. May require prolonged sitting, standing, and/or walking while objects are being transported. May require bending, squatting, or reaching and occasional use of equipment.

Benefits

• Salary: $67,000-$72,000
• Attendance at one industry conference per year
• Opportunities for professional development, and tuition assistance up to $1,000 per semester if enrolled in an accredited higher education program.
• Access to industry mentorship through AJHS’s professional memberships, including the Council of American Jewish Museums and the Association for Jewish Studies.
• AJHS offers a comprehensive medical, dental, vision, and life insurance plan, a 403b retirement plan with employer contribution, three weeks annually of paid vacation increasing to four weeks after 3 years of service, two weeks annually of sick leave, and 11 paid national holidays and 8 Jewish holidays

How to Apply:

Please submit your resume (2 pages maximum) and a cover letter (one page maximum) to gbirnbaum@ajhs.org with the subject line “AJHS Project Manager + YOUR NAME.”

About the American Jewish Historical Society (AJHS)

Founded in 1892, AJHS is the oldest continuously operating cultural archive in the United States. Its collections span more than 30 million documents and over 50,000 books, objects, art, and other archival materials. In 2025, AJHS underwent a strategic planning process that will guide the next several years, as we work to expand opportunities for scholars, grow general audiences, and implement new programs in the areas of digital content, K-12 education, and archival collecting. Located in the Center for Jewish History (CJH) on West 16th Street, AJHS is one of five archival partners in the building, which also includes the American Sephardi Federation, Leo Baeck Institute, YIVO Institute, and Yeshiva University Museum.

AJHS is an equal opportunity employer and places great value on creating an inclusive and safe workplace. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.