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Development Operations and Database Manager

The American Jewish Historical Society is seeking a talented, committed, mission-driven and philanthropy-focused wizard for our team – come join our esteemed, important and historic organization at an exciting time as we expand our mission!

AJHS is America’s oldest ethnic cultural archive, currently working to bring the extraordinary history contained within our walls out of the stacks and to all Americans – indeed, to people worldwide, so all may better understand the fascinating history of American Jews, from the nation’s pre-Colonial history to the present. Through digitization and endeavors such as teacher training, K-12 curricula development, podcasts, publishing, increased public programming, and engaging events, we seek to share our unique and vital collections, and the meaningful history they represent, with the world. American Jewish history is American history, period – let’s get it out there!

We are searching for a motivated, service-oriented, curious, and enthusiastic individual to help support our development operations. This position is evolving as we plan an ambitious campaign to grow and expand our organization and mission, and requires a can-do, donor, organization, and team-focused attitude.

The Development Operations and Database Manager will be responsible for all Department of Advancement administration, including gift processing, database management, prospect research, support of solicitation and stewardship cycles and more. Our hardworking staff is, and our ideal candidate will be, passionate about the AJHS mission, American Jewish history, and history in general. This position will require occasional evening and weekend work in support of events, and works on-site at the AJHS offices in Manhattan, reporting to the Director of Advancement.

JOB DUTIES

  • Database management: ensure data integrity through accurate data entry and ongoing clean-up efforts; work cross-departmentally to determine proper coding for budget reconciliations; prepare and provide constituent and fundraising reports, as well as donor lists as needed; determine opportunities for funding through data retrieval and analysis, and process improvements.
  • Gift processing: manage the timely processing and acknowledgement of gifts and assure that all types of donations (cash, pledges, matching gifts, and planned gifts) are properly documented and coded in Raisers Edge.
  • Research: assist in preparing research on prospects and assembling materials for cultivation and solicitation visits.
  • Cultivation, stewardship, and donor relations: coordinate the production and development of fundraising appeals, stewardship efforts, and fundraising events; assist with the writing and editing of appeals, acknowledgements, donor news, reports, and proposals; communicate with donors and members to answer donor, prospect, and member questions, participate in all efforts to enhance fundraising and donor retention.
  • Event support and institutional promotion: collaborate with all departments in support of fundraising events, program attendance, social media engagement, and any and all efforts to promote the AJHS mission.
  • Act as donor liaison for donor and prospect visits when the Director of Advancement is off-site.
  • Process incoming and outgoing mail related to Advancement/Development.
  • Provide administrative support to the Director of Advancement.
  • Perform additional duties as assigned.

MINIMUM QUALIFICATIONS

  • BA or equivalent work experience
  • Minimum of two years working in non-profit administration/development, preferably in a cultural or educational institution
  • Understanding of and interest in the mission of the American Jewish Historical Society and earnest commitment to its growth and success

SKILLS, ABILITIES AND ATTRIBUTES:

  • Demonstrated experience with and knowledge of Raisers Edge or comparable CRE a must (proficiency preferred)
  • Basic analysis – the ability to analyze data and create spreadsheets and reports, identify and correct issues, and make appropriate recommendations for standards and use of gift and constituent data
  • Ability to think strategically
  • Ability to work independently, and organize and prioritize work while managing multiple deadlines
  • Ability to maintain a high degree of accuracy, consistency, and attention to detail
  • Ability to maintain strict confidentiality around donors, donor prospects, Trustees, and generally
  • Demonstrated writing and communication skills (a writing sample will be required)
  • Proficiency in Microsoft Office Suite
  • Quick learner – this position will require knowledge of all operations and the mission of AJHS
  • Respectful, responsible, cooperative

WORKING CONDITIONS: 

This position is full-time and on-site at the AJHS offices in downtown Manhattan. Routine hours are 9am-5pm with occasional evenings and weekends. One day a month (does not accrue) will be available as a work-from-home day, when approved by the Director of Advancement.

Travel: 0-20%

Occasional evening and weekend work

Special Environmental Factors: Does not apply

Salary range: $60k-$68k

Final offers for this job will be based on capabilities and experience. The total offer package will include vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits, and life insurance. We also offer voluntary opt in for Flexible Spending Account (FSA) and Transportation/Commuter accounts, as well as Retirement 403b.

To apply, submit resume and cover letter (applications without a cover letter will NOT be considered), highlighting your experience, skills, and why you are interested in this role, to development@ajhs.org. No phone calls, please.